Flexe, Inc. Recruiting Privacy Notice

Last Updated: June 29, 2022

Flexe, Inc. (“Flexe”, “we”, “us”, or “our”) is committed to respecting the privacy of individuals, including its candidates for employment.

This Recruiting Privacy Notice (this “Notice”) describes how Flexe collects, uses, and discloses personal information about job applicants in connection with the recruitment process and when considering such applicants for employment opportunities. For purposes of this Notice, “personal information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular job applicant or household. Personal information does not include information that does not and cannot reveal an individual’s specific identity, such as information that has been de-identified or aggregated.

We may update this Notice at any time. We may also provide you additional privacy notices regarding our collection, use or disclosure of information.

This Notice does not form part of any employment contract or contract to provide services. If you provide information to us through or in connection with another company, we are not responsible for that company’s privacy practices.

To review Flexe’s Privacy Policy addressing information that Flexe collects outside of the hiring/employment context (such as information collected about you as a consumer), please visit https://www.flexe.com/privacy-policy.

INFORMATION COLLECTED #

We may collect, store, and use the following types of personal Information about job applicants (either directly or through a recruiter or a contact) for the purposes set out below:

  • Contact Information, such as your name, telephone number, email address, etc.

  • Application Information, such as your resume/CV, application cover letters, employment history, education, qualifications and skills, references, candidate assessments (including interview notes), board memberships, background check results, and outside business affiliations.

  • Employment/Job Preferences, including details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences.

  • Protected Classifications under the Law, such as information about your gender, race, veteran status, sexual orientation, disability status, etc., purely on a voluntary basis.

  • Internet Activity Information, such as cookie and device identification (IP address) details if you conduct a job search on the Flexe website and third-party websites, including job platforms like LinkedIn and Indeed.

  • Inferences, which have been drawn to reflect your preferences, characteristics, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

  • Any Other Information you Provide us in the Context of Job Recruiting in order to administer aspects of your recruitment (or employment) or to comply with legal obligations or company policies.

USE OF YOUR PERSONAL INFORMATION #

We collect, use, share, and store personal information for our and our service providers’ business purposes, which include, where applicable:

  • Offer of Employment, including as required to enter into and perform the employment contract with you. This may include conducting certain verification and background checks; making informed decisions on your recruitment and ensuring your suitability for the role or to keep you in mind for future roles; and to answer your questions.

  • Hiring, Recruitment, HR Management and Administration, including to improve our recruitment process; provide internal training and assessments, compensation or benefits planning in connection with recruitment and hiring.

  • Voluntary Demographic Information Submitted Through Our Application System, which will only be used by our Recruiting and Human Resources teams to ensure our applicant flows help meet our goal of a diverse, equitable and inclusive workplace and better understand applicant flows. Any voluntary demographic information you submit through our application system will be kept strictly confidential. The individual(s) responsible for making the hiring decision for the role in which you have applied will not have access to your responses and any information submitted will not be used in any hiring decisions.

  • Security Operations, including detecting security incidents, debugging and repairing errors, and preventing unauthorized access to our computer and electronic communications systems and preventing malicious software distribution; monitoring and controlling access to our premises and locations (including through use of CCTV).

  • Legal Compliance, in order to comply with applicable laws and to protect our legal and regulatory interests. Specifically, we may use this information in connection with responding to legal claims, compliance, regulatory, investigative and disciplinary purposes. This includes verifying that you have the right to work in the country in which you are applying for a job with Flexe.

  • With Your Consent Or At Your Direction, including marketing and recruiting communications to inform you of other positions available at Flexe if you have opted in to receive such information.

We may also use your personal information for legitimate business purposes, such as: assessing or executing mergers, acquisitions, divestitures, or business transfers; managing business tools and information technology systems, including Internet and software access; ensuring compliance with applicable regulatory and self-regulatory obligations, and detecting instances of non-compliance with Flexe policies, terms and conditions, or other agreements; managing disputes and disciplinary proceedings; procuring benefit plans; conducting workforce analyses; and contacting you or your household when needed.

DISCLOSURE OF YOUR PERSONAL INFORMATION #

Your personal information will be shared or disclosed to:

  • Flexe employees as necessary to carry out the purposes described in this Notice, including to your potential manager (except for voluntary demographic information submitted), human resources, as well as personnel within Flexe, such as payroll, IT, legal and finance;

  • Service providers that perform services on our behalf such as professional advisors, external counsel, software providers, recruiting information systems provider, IT consultants carrying out management of our IT systems; and providers that may perform services on our behalf such as providing back-end (IT and other) support services;

  • Business partners, investors, purchasers, their advisors, or our advisers in connection with a potential or actual sale or merger with another business; and

  • Government authorities and/or regulatory or law enforcement officials if mandated by law or required to protect the rights and safety of our system, its users or other third parties, in compliance with applicable laws.

CHANGES TO THIS PRIVACY NOTICE #

Any changes we make to this Notice will be posted on this page. Please check back frequently to see any updates or changes. If we change this Notice in a material way, we will notify you.

CONTACT INFORMATION #

If you have any questions about this Notice, please contact us at privacy@flexe.com.